Executive Associate Vacancy-Job Ref: ECUKUNOPS/2907/202631

Executive Associate Vacancy-Job Ref: ECUKUNOPS/2907/202631

London (United Kingdom)

Job Description

About the Region
The UNOPS Global Portfolios Office (GPO) brings together diverse expertise to help partners deliver impact worldwide. With hubs in New York, Geneva, and Vienna, and expert teams operating globally, GPO leads multi-regional initiatives that advance sustainable development, climate action, and peacebuilding – including in some of the world’s most challenging environments. By leveraging our collective expertise and global networks, GPO supports UNOPS’ strategic priorities and the Sustainable Development Goals across more than 130 countries. We work closely with major global partners – including governments, international financial institutions, and UN agencies – to deliver a wide range of services, such as project management, fund management, hosting services, and HR support.

About the Country/Multi-Country Office
From Geneva, UNOPS facilitates the achievement of the 2030 Agenda and the Sustainable Development Goals (SDGs), working with governments, other United Nations (UN) agencies and partners by providing quality servces, integrated solutions and management support through strategic, cost-effective and results-oriented approches. This includes supporting platforms and hosting high-profile, flagship initiatives and funds focusing on health, nutrition, water and sanitation, sustainable cities, environment, energy, climate and trade. UNOPS is a recognized resource for the UN system in Geneva – from fund management and oversight and advisory services, to providing hosting solutions to a range of global initiatives, as well as operational support to partner organizations.

About the Group
From Geneva, UNOPS facilitates the achievement of the 2030 Agenda and the Sustainable Development Goals (SDGs), working with governments, other United Nations (UN) agencies and partners by providing quality servces, integrated solutions and management support through strategic, cost-effective and results-oriented approches. This includes supporting platforms and hosting high-profile, flagship initiatives and funds focusing on health, nutrition, water and sanitation, sustainable cities, environment, energy, climate and trade. UNOPS is a recognized resource for the UN system in Geneva – from fund management and oversight and advisory services, to providing hosting solutions to a range of global initiatives, as well as operational support to partner organizations.

Job Specific Context
About the Region

The UNOPS Global Portfolios Office (GPO) brings together diverse expertise to help partners deliver impact worldwide. With hubs in New York, Geneva, and Vienna, and expert teams operating globally, GPO leads multi-regional initiatives that advance sustainable development, climate action, and peacebuilding – including in some of the world’s most challenging environments. By leveraging our collective expertise and global networks, GPO supports UNOPS’ strategic priorities and the Sustainable Development Goals across more than 130 countries. We work closely with major global partners – including governments, international financial institutions, and UN agencies – to deliver a wide range of services, such as project management, fund management, hosting services, and HR support.

About the Country/Multi-Country Office (if applicable)

Education is one of the most powerful drivers of progress, yet seven out of ten children in low- and middle-income countries cannot read with understanding by age 10. Meanwhile, half of education programmes show no measurable impact on learning or employment. Global spending on education is falling short by an estimated $100 billion each year. Traditional approaches have not delivered the transformation required to meet Sustainable Development Goal 4. The Education Outcomes Fund (EOF) was created to address these challenges — by shifting how education is funded, how success is measured, and how systems are held accountable. We are part of a global movement to turn education financing into real learning and employment outcomes, especially for the most disadvantaged children and youth.pplicable)

Job Specific Context

The Education Outcomes Fund (EOF) is a global initiative transforming how education and skills are financed and delivered. We partner with governments, donors, investors, and implementers to make education systems more effective, equitable, and accountable. Through our Outcomes Partnership model, funding is tied to measurable results, aligning incentives across all actors to ensure that resources lead to real improvements in learning and employment outcomes. EOF’s approach is grounded in systems change – we align incentives, strengthen data and delivery capacity, and foster collaboration across public, private and social sectors. By embedding results-based principles within national systems, we help governments shift from inputs to outcomes, ensuring that every investment leads to a measurable, lasting impact for learners.

Role Purpose
The Executive Assistant will work closely with, and under the supervision of, the EOF Director to support the effective functioning of the CEO’s Office. This includes a range of operational and coordination activities.

Functions / Key Results Expected
Administrative, Operational and Executive Support

Supports the Director’s time management by overseeing the calendar, coordinating with the Secretariat, scheduling meetings, prioritising requests, resolving conflicts, and ensuring timely preparation of briefs and talking points.

Brings urgent or sensitive matters to the Director’s attention, identifies issues requiring action, and follows up as needed.

Manages the Director’s travel arrangements.

Coordinates logistics and administration for internal and external meetings and events.

Helps prepare agendas for staff meetings.

Participates in meetings, takes notes, and ensures timely circulation and follow-up.

Prepares materials for the Director, including briefing notes, presentations, slides, and background documents.

Researches and summarises information for reports, briefs, and speeches.

Drafts and prepares correspondence and compiles documents for meetings and travel.

Ensures quality control of outgoing documents, including proofreading and editing for accuracy and style.

Supports the Director’s external communications.

Prepares and tracks the Director’s expenses, ensuring accuracy and proper documentation.

Coordination and events

Coordinates meetings and travel with relevant personnel, preparing complete briefing packages for accompanying colleagues.

Supports the Director in drafting and reviewing email communications and maintains electronic filing, minutes, and contact reports.

Assists with the organisation and logistics of EOF governance meetings.

Organises team-building events, including logistical arrangements and liaison with facilitators, caterers, and hosts.

Supports administration of virtual and in-person events, including logistics, external communications, and minute-taking.

Schedules meetings by coordinating availability with participants.

Prepares and maintains agendas for meetings and events related to work-group commitments.

Skills
Problem Solving, Stakeholder Engagement, Time Management, Results oriented
Competencies
Education Requirements
Required

Secondary education combined with 6 years of relevant experince, or,

Bachelors degree in Education, International Development, Public Policy, Social Sciences, Project Management, or a related combined with 2 years of relevant experience

Desired

Masters degree in Education, International Development, Public Policy, Social Sciences, Project Management, or a related field is an asset and may be accepted in lieu of requisite years of experience

Experience Requirements
Required

A minimum of six (6) years relevant professional experience combined with secondary education, or two (2) years of relevant experience combined with a Bachelors degree.

Relevant professional experience includes executive support, event management, and/or coordination roles.

Experience supporting a senior leader with administrative, operational and/or coordination activities.

Desired

Experience conducting research to support management activities.

Experience in event management, preferably multi-day and international events.

Experience coordinating international travel.

Experience working in the international development sector.

Experience in the global education sector.

Experience working in the innovative finance sector.

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